Information sharing and record keeping | Scottish Prison Service

The Scottish Government are leading on the implementation of an information sharing system between the criminal justice agencies. This will enable us to make informed decisions and provide the best possible support for those in their care.

The development and implementation process will scope current practice around information sharing across justice partners as a young person moves from court into custody, and identify ways in which information can be more effectively shared.

We agree that all available information should be provided by criminal justice partners who are part of the journey of custody at the time that a young person being remanded or sentenced to SPS custody, and we will be actively contributing to the Scottish Government's working group.

Recommendation progress

Please note, the following symbols relate to recommendations made as part of the Fatal Accident Inquiry determinations of:

∆ Katie Allan and William Brown

☐ Jack McKenzie

Concerns for an individual's wellbeing

Status: Complete

Recommendation 8 and 11^∆

Communications have been issued to social work, medical staff and third sector organisations so they are clear how to directly provide information relevant to a prisoner’s suicide risk or any concerns with HMP & YOI Polmont.

Systems are in place within the establishment which alert the first line manager or nightshift manager to any such information or concerns.

Internal guidance was also sent to all Governors in Charge reminding them and their staff how concerns are raised through the Talk To Me process.

Scoping visits

Status: Complete

Recommendation 7^∆

Scottish Government officials' scoping visits to Glasgow Sheriff Court and HMP Edinburgh took place in April and May 2025.

Analysis of findings

Status: In progress

Recommendation 7^∆

Analysis and reporting of the findings from Scottish Government officials' visits to HMP Edinburgh and Glasgow Sheriff court will be taken forward by Scottish Government officials.

Analysis of findings

Status: In progress

Recommendation 8 and 11^∆

We will review with Forth Valley Health Board, as key partners, the guidance in relation to the sharing of information concerning young prisoners in HMP & YOI Polmont, where it is appropriate to do so and there is a legislative basis that permits it.