Information

GUIDE TO INFORMATION AVAILABLE THROUGH THE MODEL PUBLICATION SCHEME 2013

The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to: 

  • publish the classes of information that they make routinely available
  • tell the public how to access the information and what it might cost. 

The Scottish Prison Service has adopted the Model Publication Scheme 2014 produced by the Scottish Information Commissioner. The scheme has the Commissioner’s approval until 31 May 2018. The purpose of this Guide to Information is to: 

  • allow you to see what information is available (and what is not available) in relation to each class.
  • state what charges may be applied.
  • explain how you can find the information easily.
  • provide contact details for enquiries and to get help with accessing the information.
  • explain how to request information we hold that has not been published.

Availability and formats

The information we publish through the model scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why.

Copyright

 

Where the Scottish Prison Service holds the copyright in its published information, the information may be copied or reproduced without formal permission, provided that:

• it is copied, whole or in part, or reproduced accurately
• it is not used in a misleading context, and
• the date and source of the material is acknowledged.

However, no part may be reproduced within a prospectus or in connection with any commercial activity or promotional or advertising campaign. Where the Scottish Prison Service does not hold the copyright in information we publish, we will make this clear.

Charges

Non-environmental information 

The Scottish Government does not charge anyone for making requests for, nor for providing, information under FOISA, but we will refuse to deal with a request where we estimate that it will cost more than £600 to locate, retrieve and provide the information.

Environmental information 

The Scottish Government does not charge anyone for making requests for, nor for providing, environmental information under the EIRs, up to a limit of £600. Thereafter we may charge the full cost of providing the information. In the event that we decide to charge for the full cost of a request under the EIRs costing over £600, we will issue you with notification of the charge and how it has been calculated. If you decide not to proceed with the request there will be no charge to you. Charges are calculated on the basis of the actual cost to the authority of locating, retrieving and providing the environmental information.

 • Photocopying is charged at 10p per A4 sheet for black and white copying, 30p per A4 sheet for colour copying.
• Postage is charged at actual rate for first class mail.
• Staff time is calculated at actual cost per staff member hourly salary rate to a maximum of £15 per person per hour.

We are required by the Equality Act 2010 to make take steps to meet the needs of people who share a relevant protected characteristic. In terms of access to information, this means making reasonable adjustments to our practices to ensure that information is physically accessible. This may, for example, involve producing information in a larger script or different format where it is practicable to do so. The costs of this will be met by the Scottish Prison Service.

Contact us

You can contact us for assistance with any aspect of this publication scheme:

Scottish Prison Service 
Calton House
5 Redheughs Rigg
Edinburgh
EH12 9HW

Tel. 0131 244 8463

Email: gaolinfo@sps.pnn.gov.uk

We will also be pleased to advise you how to ask for information that we do not publish, or how to complain if you are dissatisfied with any aspect of this publication scheme.

The classes of information that we publish

We publish information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you may make a request to us for that information.

Class 1: About the Scottish Prison Service 
Class description:
Information about the Scottish Prison Service, who we are, where to find us, how to contact us, how we are managed and our external relations


The information we publish under this class How to access it 
SPS Chief Executive's Message  Click here
The SPS Board  Click here
SPS Headquarters  Click here
Corporate Services Directorate  Click here
Strategy and Innovation Directorate  Click here
Operations Directorate  Click here
Scottish Prisons and Locations  Click here
Scottish Government Justice   Click here
Contact us General Queries
SPS
Calton House
5 Redheughs Rigg
Edinburgh
EH12 9HW
Tel. 0131 330 3500
Email: gaolinfo@sps.pnn.gov.uk

Media Queries
Tel. 0131 330 3606/3609
Email: spsnews@sps.pnn.gov.uk

Class 2: How we deliver our functions and services 
Class description:
Information about our work, our strategy and policies for delivering functions and services and information for our service user                        

The information we publish under this class  How to access it 
Our Vision  Click here
Our Mission  Click here
Prison and Young Offenders Institutions (Scotland) Rules 2011  Click here
Prison and Young Offenders Institutions (Scotland) Rules (Amendment) 2011  Click here
Guide to The Prisons and Young Offenders Institutions (Scotland) Rules 2011  Click here
Directions to Prison Rules 2011  Click here
Providing information to Victims of crime  Click here
Information provided under the Victim Support Scheme  Click here
Annual Report 2015-16  Click here
Scottish Prison Service Delivery Plan 2014-15  Click here
SPS Corporate Plan 2014-17  Click here


Class 3: How we take decisions and what we have decided 
Class description:
Information about the decisions we take, how we make decisions and how we involve others                                                                                    
 
The information we publish under this class How to access it
Annual Report 2015-16 Click here
Board Minutes Click here 

 

Class 4: What we spend and how we spend it 
Class description:
Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent 


Click here
The information we publish under this class  How to access it
Annual Report 2015-16 Click here
SPS Expenditure Reports Click here

 

Class 5: How we manage our Human, Physical and Information Resources
Class description:
Information about how we manage the human, physical and information resources                                                                        

The information we publish under this class  How to access it
SPS Policies  
Freedom of Information request and responses  Click here
Research documents  Click here
Annual Report 2015-16 Click here

 
Class 6: How we produce good and services from external providers  
Class description: 
Information about how we procure goods and services, and our contracts  with external providers                                                              

 

The information we publish under this class  How to access it
Contracts  Click here
Procurement Policy  Click here
Prisoner Escort Statistics  Click here

 

Class 7: How we are performing 
Class description:
Information about how we perform as an organisation, and how well we deliver our functions and services                                                           

 

The information we publish under this class  How to access it
Annual Report 2015-16 Click here
Inspection Reports Click here

 

Class 8: Our commercial publications 
Class description:
Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet eg. bookshop, museum or research journal
 
The information we publish under this class How we access it 
Currently no commercial publications