Subject Access

Subject Access Request

What is it?
Section 7 of the Data Protection Act 1998 gives individuals the right to see a copy of the personal information that the Scottish Prison Service holds about them, subject to exemptions. This right is commonly referred to as a Subject Access Request (SAR). Subject Access Requests should not be confused with freedom of information requests. 

Who can make a Subject Access Request?
An individual can request to see a copy of the personal information that the Scottish Prison Service holds about them. A request for personal data from people acting on behalf of someone else must be accompanied by their consent or authority to act on their behalf. In such instances consideration will be given by SPS to verify that consent or authority has been received in order to release the personal data. 


Making a Subject Access Request
Subject access requests must be made in writing. Download the subject access request form [SubjectAccessRequestForm]. In situations where a person making a request has some form of disability and finds it impossible or unreasonably difficult to make a subject access request in writing, SPS will consider a verbal request which will be subject to verification process.

A fee of £10 is payable for subject access requests. Cheques or postal orders should be made payable to The Scottish Prison Service.

Return the completed form (inclusive of relevant proof of identity) and payment to;

Head of Information Security
Scottish Prison Service
Calton House
5 Redheughs Rigg
Edinburgh
EH12 9HW

How long will it take?
Your request will be processed in line with the Act within 40 calendar days of receipt of your completed request, proof of identity, payment of the fee and such information as we may reasonably require:

a) to satisfy ourselves as to your identity and
b) to locate the information sought. 

If you have any questions regarding this process please send an email to: mail to:gaolinfo@sps.pnn.gov.uk